The cashier creates a …

See the image below to understand it better: You can increase or decrease subheadings for expenses as per your requirement.

All exp. This would mean you cannot reconcile the petty cash expenses to actual receipts. Petty Cash Book – Definition. Consider recording petty cash transactions in your books at least once per month.
Fixed Fund System. Documenting transactions is the way a business documents business expenses for tax purposes.

Related Questions. Petty cash accounting involves establishing a petty cash policy, setting up a petty cash log, creating journal entries, and reconciling the petty cash account.


To subtract money from Petty Cash, write a check (don't print one, just record it as being written.)

The accounting records will show the following bookkeeping entries when the business withdraws cash to replenish the petty cash fund. When you get cash to replenish the petty cash fund, record it in QuickBooks. The Debit side has the date and cash received from Chief Cashier, whereas the Credit side has all types of petty expenses like stationaries and printing, postage, loading, etc. In large business houses , the cashier has to handle every day a large number of receipts and payments and if in addition to this he is further saddled with petty cash payments, his position becomes embarrassing. These funds should be used only when cash is the most cost efficient method of payment.

To add money to Petty Cash, make a deposit and choose Petty Cash. Petty Cash is also the title of the general ledger current asset account that reports the amount of the company's petty cash. Deposit $100-$500 to start the fund, and make sure to have small and larger bills as well as coins. You may use a journal entry instead of issuing checks for petty cash expenses if you prefer. The journal entry for giving the custodian more cash is a debit to the petty cash fund and a credit to cash. 1 Cheer Reply Join the conversation. The petty cash custodian refills the petty cash drawer or box, which should now contain the original amount of cash that was designated for the fund.

Petty cash is often used for meeting refreshments, reimbursing an employee for office supplies she purchased, or other miscellaneous expenses that require payments in cash or coin.

The sum of money so kept in hand generally termed as petty cash and book in which the petty cash expenditures are recorded is termed as petty cash book. To account for petty cash, create a transaction log that covers the date, the person who used the petty cash, a description of the transaction, and any other deposits or expenses.

Petty cash log The cash treasurer gives the fund the amount of petty cash amount that has been issued.

Petty Cash should be set up as a "checking type account." How to enter petty cash transactions. Amounts are Entered in the Petty Cash Book The petty cash book is not part of the double entry bookkeeping system, and is used simply to record movements on the petty cash imprest fund.

Set up a petty cash account. However, this may be appropriate if you have only a few expenses to track each month. And, you must record a petty cash journal entry when you put money into the petty cash fund and when money leaves the fund.

Accounting can be done manually or made easier with bookkeeping software and employee expense cards.

I use Payment Voucher as an example. View solution in original post. A/c Dr. To petty cash A/c.

This video shows you how to create a Cash Book Entry in General Ledger Module.